The end of the year brings two things every HR team knows well: excitement and pressure. Holiday gifting is an opportunity to recognize employees and connect with clients, all the while spreading some festive cheer. But it's also the season that comes with tight deadlines and even tighter budgets. And you know what that means: every decision counts—from picking the right holiday swag items to reflect your company’s brand to ensuring that every delivery arrives before the actual holidays.

Planning Ahead for the Winter Holidays

If there’s one golden rule when it comes to corporate holiday swag, it’s this: plan early. November and December bring supplier bottlenecks and shipping crunches, which can derail even the best-laid plans.

Start early: The most popular holiday swag items, like insulated drinkware, fleece jackets, or holiday baskets, often sell out by mid-fall. Factories and swag platforms can get booked up quickly, leaving late planners with fewer choices and higher costs. By confirming your holiday orders in early October, you not only lock in inventory but also guarantee your place in the production schedule.

Factor in the shipping time: Even the best-planned holiday 2025 swag items can fall flat if they arrive too late. International shipments can get stuck at customs, weather delays can ground packages, and carriers like UPS and FedEx hit their busiest weeks of the year in December. Adding extra shipping buffer time is essential if you’ve got employees or clients in different countries. 

Know your lead times by gifting type:

• Bulk orders usually need 3 weeks for production.

• On Demand swag items take 3 to 4 weeks to set up and launch.

• Kitted projects (pre-assembled swag kits and gift sets) can be done faster, which is about 1 week once items are ready.

However, these timelines can change, especially around the holidays. For instance, On Demand swag orders can take about 4 to 5 weeks during peak holiday seasons.

Combining the lead times for production and shipping means October is the safe window to finalize plans, with early November as the last call to avoid late deliveries.

Work with a customer success manager: Planning a gifting strategy on your own can be overwhelming, especially when you’re juggling other end-of-year projects. A customer success manager (CSM) helps you identify the best custom holiday swag for your budget, design curated swag collections that align with your brand, and handle logistics like packaging and fulfillment. Instead of spending hours comparing vendors and shipping rates, you’ll have an expert who has already done it hundreds of times.

Remember: a little foresight and planning now ensures your Christmas holiday swag shows up on time, ready to make your team and clients feel appreciated before they head out to enjoy their well-earned break.

Bulk vs. On Demand: Which should you choose?

Once you’ve secured your timeline, the next step is identifying what type of approach makes the most sense for you and your team: bulk or On Demand? But first, what is the difference between the two?

Choosing between bulk and On Demand swag all comes down to one thing: your swag needs. Do you need a lot of swag items that have a consistent branding and can be sent out all at once? Would you rather have more unique items to give to your recipients to ensure personalization? Do the items need to be warehoused? Or do you need big discounts for large purchases?

Answering these questions will allow you to determine which one, between bulk and On Demand, better fits your needs.

In any case, we’re here to help you easily identify which you should choose for your holiday swag gifting this 2025. Check out the table below for a side-by-side comparison of On Demand vs bulk.

Feel free to also explore our in-depth look into On Demand swag and bulk swag to know more about the differences between these two swag approaches. 

Holiday Budget Ranges and Swag Ideas

So, you’ve determined your timeline and swag approach. What’s left is to know which holiday swag ideas will fit your budget. The question is: are you working with a budget of $20 per person? Or is your budget closer to $100? Whatever your answer may be, there are different ways to make the most out of your budget to ensure your holiday 2025 swag will be something your recipients will love.

If you’re looking for different holiday gift ideas that match your budget and goals, look no further! Below, we’ve listed some swag options you can choose from, depending on your budget and preferred approach, whether that’s on bulk or On Demand.

$20 to $60 options

Swag items within this range are all about practicality with a festive twist. They are budget-friendly but still feel premium when packaged well.

Bulk swag ideas

32 Oz. Oasis Insulated Water Bottle - $24.17

This double-walled stainless steel bottle keeps drinks hot for 12 hours or cold for 24. Durable, spill-proof, and BPA-free, it’s built for everyday use. Perfect for the holidays because employees can enjoy warm cocoa on their commute or ice-cold water at their New Year’s workout.

Jerzees Adult Nublend Quarter-zip Cadet Collar Sweatshirt - $24.73

Made with a soft cotton-poly blend and a stylish cadet collar, this sweatshirt combines comfort with durability. Sustainably sourced and pill-resistant, it’s a wardrobe essential. Since it can be layered easily, it’s a good swag option for the festive season.

Strideline Premium Sublimation Socks - $27.31

These customizable compression socks combine plush comfort with bold, colorful designs. With full sublimation printing, they’re perfect for holiday-themed patterns. Socks are a cheerful tradition during winter holidays, so make sure to include them in your holiday swag list.

Bella+canvas Unisex 10-ounce Heavyweight Pullover Hoodie - $38.66

This heavyweight hoodie embraces a relaxed, boxy silhouette and premium fabrics, making it both trendy and comfortable. It’s the kind of cozy staple employees will throw on for everything from family dinners to lounging by the fire.

Bella + Canvas Unisex Jogger Sweatpants - $46.65

Crafted with soft fleece and a comfortable fit, these joggers are versatile enough for workouts or staying in. Nothing says “time off” like a cozy set of joggers for holiday movie marathons!

On Demand swag ideas

Richardson Waffle beanie - $26.99

With a honeycomb knit and adjustable cuff, this beanie combines warmth with style. It’s a winter essential that feels thoughtful yet practical.

Port Authority Premium Polo - $30.99

This embroidered polo offers a relaxed fit and silky fabric for everyday wear. Perfect for holiday gifting because it’s versatile enough for office parties or casual family gatherings during the holiday break.

Flip Straw Water Bottle | CamelBak Thrive - $37.99

Made with 50% recycled plastic, this bottle is leakproof, durable, and odor-resistant. If you’re eco-conscious, it’s an excellent choice since it also ties sustainability to wellness, which are two values that resonate strongly at year-end.

Throw Blanket - $41.99

This silk-touch blanket is soft, hypoallergenic, and also machine-washable. It’s the ultimate cozy accessory for winter evenings at home.

Port & Company Performance Fleece 1/4-Zip Pullover Sweatshirt - $46.99

Moisture-wicking fleece with a sleek quarter-zip design makes this pullover both sporty and stylish. It can easily transition from outdoor winter activities to casual office wear, making it an ideal holiday swag option.

$60 to $80 options

Within this budget range, you have the chance to offer premium swag without going over budget. Swag under this range is ideal if you’re aiming for signature items or small luxury options.

Bulk swag ideas

Abs Luggage Trolley Ulf - $62.87

A 20-inch trolley with a laptop pocket, number lock, and USB port. This is a great option especially for employees traveling for Christmas or New Year; after all, it’s a gift that’s both practical and stylish.

Stanley Classic 1000 Ml Bottle - $69.95

Rugged, insulated, and dishwasher-safe, this bottle keeps drinks hot or cold for 24 hours. Everyone loves some branded drinkware, and this one is perfect for supporting both winter hikes and cozy cocoa breaks.

Ocean Bottle 500 Ml 3-in-1 Gift Set - $71.87

Another drinkware on the list is this 3-in-1 bottle gift set. It’s a sustainable modular bottle with interchangeable lids for sipping, straw use, or hot drinks. It’s a great option as it also promotes sustainability while giving your recipients a versatile hydration solution.

Kai Unisex Lightweight Grs Recycled Circular Jacket - $73.32

Made from GRS-certified recycled nylon with waterproof zippers, this jacket is eco-friendly and packable. If you want to reinforce your commitment to sustainability while still providing your recipients with a nice holiday swag gift, then this is for you!

Vinga Saletto Wool Blend Blanket - $75.45

With a brushed wool blend and a classic design, this blanket is great for bringing your recipients warmth during their chilly winter nights. And, since it’s made from 30% wool and 70% acrylic, it’s very durable, perfect for nightly use.

On Demand swag ideas

Columbia Winter Blur™ Pom Pom Beanie - $63.99

This beanie has a microfleece lining and a pom on top that give it a festive feel. It’s perfect for the holidays because it blends practicality with seasonal charm.

Carhartt Midweight Crewneck Sweatshirt - $76.99

Carhartt has earned its reputation for durability, and this sweatshirt proves why. Made with heavyweight cotton blend fabric, it’s built for warmth, comfort, and years of wear. As a holiday gift, it feels premium and reliable, something employees will reach for long after the decorations come down.

Port Authority Mountain Lodge Wearable Blanket - $78.99

Why choose between a blanket and a hoodie when your recipients can have both? This oversized sherpa-lined wearable blanket is all about comfort and fun. It’s the sort of holiday gift employees will unwrap and wear nonstop all winter.

Threadfast Apparel Unisex Denim Jacket - $78.99

Cool without trying too hard, this denim jacket pairs easily with dresses or polos. Unlike many holiday gifts, this one leans fashion-forward, which makes it memorable. It’s also made with 99% ring-spun combed cotton and 1% spandex, making it comfortable and durable.

Eddie Bauer Quilted Insulated Fleece Blanket - $78.99

This isn’t your average throw blanket. With insulation, water resistance, and 100% polyester high-pile fleece, it’s built for indoor lounging or outdoor adventures. As a holiday gift, it balances practicality with luxury, making it perfect for recipients who love cozy nights in and cold-weather travel.

$80 to $100 options

If you’re feeling more generous or have been provided with a bigger budget, then we’ve also got swag ideas for you! Here are some bulk and On Demand swag ideas you should consider if you have a budget of $80 to $100 per person.

Bulk swag ideas

Danville Leather & Canvas Duffel Bag - $80.50

With a 35L capacity and rugged design, this duffel is made for journeys big and small. The mix of canvas and vegan leather gives it a refined look that improves with age. As a holiday gift, it signals investment in employees’ lifestyles, perfect for weekend trips, gym sessions, or holiday getaways.

Clique Equinox Insulated Men's Softshell Jacket - $83.72

Winter-ready and water-resistant, this jacket was designed with performance in mind. The contour hood and sleek fit make it equally suitable for the outdoors or city streets. As a holiday gift, it shows thoughtfulness, since you’re literally helping your recipients stay warm through the season.

Fairview Women's Lightweight Down Bodywarmer - $86.92

Lightweight yet warm, this bodywarmer offers protection without the bulk of a full coat. RDS-certified down insulation means it’s both ethical and functional. Perfect for holiday gifting because it feels premium while still being easy to wear in multiple climates.

Unisex - Closed Toe Slippers - Solid - Chenilla Classic™ - Wheat - L/xl - $98.00

Soft chenille fabric and a cozy fit make these slippers the ultimate at-home luxury. A playful but thoughtful bulk swag option, it turns holiday downtime into something even more relaxing. Your recipients will remember this one every time they sit back and relax on a cold evening.

Whistler Throw (laser Patch) - $95.98

Texture on one side, plush sherpa on the other, this blanket feels like pure luxury. Offered as a holiday gift, it’s both beautiful and functional, elevating any living space while keeping recipients cozy throughout winter.

On Demand swag ideas

All-Over Print Duffle Bag - $81.99

Unlike generic luggage, this customizable duffel can feature holiday artwork or brand logos. Employees love the personalization, and its roomy design makes it practical for gym runs or holiday travel. Its shoulder strap is also adjustable and removable, while its dual padded handles ensure easy carrying anywhere.

Nike Club Fleece Sleeve Swoosh Pullover Hoodie - $83.99

Nike’s signature fleece is soft, durable, and undeniably iconic. This hoodie has just enough brand cachet to feel special, making it a hit in On Demand collections. It’s a holiday gift that feels premium while still being casual, thanks to its jersey-lined, three-panel hood, and front pouch pocket.

Oakley 24L Gearbox 5-Speed Backpack - $87.99

Water-repellent fabric, laptop storage, and deep side pockets make this a versatile backpack for both work and travel. As a holiday gift, it’s a versatile pick since your employees can use it for holiday travels or weekend adventures.

Eddie Bauer StormRepel Soft Shell Jacket - $90.99

Rain or shine, this jacket is ready. With waterproof fabric and a fleece lining, as well as a 100% knit shell, it’s both stylish and reliable. It’s an excellent choice because employees who live in colder climates can enjoy it throughout the holidays.

Hexagul - $96.99

The hexagonal design makes this bottle stand out, while the recycled stainless steel construction keeps it eco-friendly. Sleek, modern, and sustainable, it reflects your brand’s commitment to innovation.

Holiday Swag Budget FAQs

We’ve also curated some commonly asked questions related to holiday swag budgeting for 2025.

What is a good holiday budget for swag and gifts?

For companies, a good budget depends on your recipient headcount and overall goals. Many organizations allocate between $50 and $100 per employee for holiday swag, with higher budgets (up to $250) reserved for curated kits, leadership recognition, or key clients. The important thing is to align spending with impact. After all, a well-chosen $60 signature item can resonate more than a scattered mix of smaller, cheaper items.

How do you create a holiday budget for corporate swag?

Start by identifying your audience groups: employees, clients, and partners. From there, decide if your strategy is bulk (one signature gift for everyone) or On Demand (a curated store with options by budget). Factor in packaging, branding, and shipping, especially for global teams. Companies often underestimate logistics, so build at least 15 to 20% of your budget into those costs to avoid surprises, or choose a platform that includes shipping costs into its swag items’ prices.

How far in advance should companies order holiday swag?

Ideally, place your orders at least 8 to 10 weeks before the holidays. This ensures production, customization, and shipping timelines are secured, which are especially important if your recipient base is global. Waiting until November often leads to higher costs and delayed deliveries.

How do we decide between bulk and On Demand holiday swag?

Bulk is best if you want consistency (everyone receives the same branded hoodie or duffel) and need better cost efficiency. On Demand swag works well if you’re managing holiday swag for recipients across multiple regions and want to reduce waste since they can pick what they want from a curated catalog, while still staying within your set budget.

Conclusion

No matter your team’s budget, the right choice comes down to your goals: consistency vs. flexibility and scale vs. personalization. Whether you’re preparing holiday gift ideas for your team or sending appreciation kits to your loyal clients, planning ahead is key.

That’s where PerkUp comes in. We help HR and marketing teams simplify the entire gifting process: from choosing the right holiday swag items to managing bulk orders, curated On Demand collections, and even global delivery. With our dedicated CSMs and global warehousing network, we make sure your swag and gifts are not only high-quality but also arrive on time.

See how we’ll deliver your swag and gifts on time for the 2025 holidays!